Events Coordinator

Position Objective:

To coordinate PETA’s fundraising events

Term of Employment:

Reports to:

Primary Responsibilities:

• Manage cultivation, retention, and solicitation events for PETA members and supporters, including anniversary galas, donor-hosted events, major donor events and other special weekend events, annual “donor-included” office events, virtual (online) events, etc.
• Manage the event timeline, keeping track of tasks to ensure that projects are on schedule for deadlines
• Coordinate the production of event materials and mailings (e.g., invitations, sponsorship forms, programs, thank-you letters) for events
• Establish and maintain good communication and relationships at all levels of the organization and with event vendors and PETA donors
• Negotiate with event vendors (e.g., hotels, restaurants, caterers, travel agents) to ensure the best possible value to PETA
• Recruit and manage volunteer participation in events
• Solicit in-kind contributions of goods and services for events
• Manage the fulfillment of event sponsorship “benefits,” such as program advertisements, signage, and similar acknowledgements
• Manage systems for collecting and maintaining event data (e.g., donor information, event costs, in-kind gifts, ticket handling and processing)
• Prepare a variety of analytical and evaluative reports, including those from the event/donor database system and follow-up surveys
• Coordinate additional event components, including auctions, entertainment, awards, and attendance, as requested
• Organize appropriate literature and campaign-focused content for events
• Take on additional duties and special projects, as requested by the director of fundraising events

Qualifications:

• Minimum of three years of customer service or donor services experience with increasing responsibilities or event-planning experience (preferably in a nonprofit or charitable setting) required
• Willingness to travel
• Ability to maintain professional working relationships with PETA staff members and volunteers
• Ability to meet deadlines
• Superior communications skills and organizational ability
• Ability to lift and carry up to 50 lbs.
• Must be over 21 with a valid drivers license and a clean driving record of three years
• Commitment to the objectives of the organization

To apply now, please click here. If you are unable to complete the online application, please mail your résumé and cover letter to:

Human Resources Department
501 Front St.
Norfolk, VA 23510