Executive Assistant

Position Objective:

Term of Employment:

Reports to:

Primary Responsibilities and Duties:

• Maintain standard operating procedures for clerical duties and ensure consistency with administrative assistants in other departments
  
• Exercise good judgment and confidentiality with regard to correspondence, inquiries, and requests
  
• Assist various departments with administrative assistant tasks
  
• Draft responses to various inquiries
  
• Coordinate travel arrangements
  
• Assist with maintenance of the Policy Department’s financial records, credit-card expense reports, funding requests, check requests, production requests, and the timely approval or denial of these matters
  
• Coordinate events such as senior staff retreats, senior staff meetings, and staff party invitations
  
• Maintain Policy Department databases (e.g., autodials, calendars, holiday cards)
  
• Coordinate speaking engagements and book signings for the president
  
• Arrange autodials, and follow through with the script and setup to send, record, and distribute results
  
• Professionally advocate PETA’s position on issues
  
• Perform any other duties assigned by the supervisor

Qualifications:

• Minimum of 2 years of college coursework required
  
• 2-3 years of experience in an office setting required
  
• Ability to establish priorities and meet deadlines
  
• Ability to handle confidential information with discretion
  
• Experience working with Microsoft programs required
  
• Ability to exercise independent judgment and decision-making
  
• Ability to work well without direct supervision
  
• Good organizational skills and attention to detail

To apply now, please click here. If you are unable to complete the online application, please mail your résumé and cover letter to:

Human Resources Department
501 Front St.
Norfolk, VA 23510